[We pledge to comply with the requirements of the Personal Data (Privacy) Ordinance (Chapter 486 of the Laws of Hong Kong) ("Ordinance").]
Collecting personal data about you
The kinds of personal data we hold:
We only collect personal data that is necessary for us to perform our functions.
The kinds of personal data we collect and hold will depend upon the services you request from us. However, it may include:
- Information you give us when you instruct us to act for you or request another service from us (such as when you respond to an invitation to attend a seminar). This information will include your name, address and contact details
- Information about individuals we collect in the course of acting for clients
- Communications between us and you
We also collect some information from you when you use our website. Your use of the facilities and services available through our website will determine the amount and type of information which we collect about you. Some of this information will not be personal data because it will not reveal your identity.
The only personal data which we collect about you when you use our website is what you tell us about yourself, for example, by completing an online form when you accept an invitation to attend a seminar, or information you provide to us when you send us an email. We will record your email address if you send us an email.
When you visit our website, our server attaches a small data file called a "cookie" to your computer's memory.
Collection of anonymous information.
As most websites do, we track usage patterns on our website on an anonymous aggregate basis. Your identity cannot reasonably be ascertained from this information. Each time you visit our website a web server makes a record of your visit. Specifically, it records your:
- Internet Provider
- Date and time of your visit
- Pages accessed and the documents downloaded
- Search items entered
- Referring URLs (universal locators)
Using and disclosing your personal data
The purposes for which we collect and hold personal data and how we use it.
We respect your privacy. Any personal data which we collect about you will be used and disclosed by us so that we can provide you with the services that you have requested, or otherwise to enable us to carry out our functions as professional legal service providers.
We may also use your personal data to provide you with information about other services offered by us (such as seminars). If you would prefer not to receive this information, please let us know and we will respect your request.
Contracting out services and disclosures.
We may disclose your personal data to our service entities [and other affiliated offices of Clayton Utz] and contract out some of our functions (such as mailing) to external service providers. We may disclose your personal data to these external service providers but only so that they can provide the services that we have contracted out to them.
Emails you receive from us regarding publications, events and education
How we collect personal data from you
If you provide us or have provided us with your email address, we may send emails to you containing Clayton Utz publications, such as newsletters or seminar invitations. We may use an "email management system" to automate the management and dispatch of these emails. The system operates by inserting tracking codes in the emails that we send to you.
The kind of personal data we collect about you
The tracking code allows us to collect personal data about you, such as whether you received and opened an email, and whether you clicked through to any links to our website. This information that we collect about you will be stored by our email management system.
The purpose for which we collect the information about you
The personal data that the email management system collects about you is used by us to:
- ensure that you only receive correspondence that you have informed us that you wish to receive
- determine whether the information that we send to your is suitable for you interests, information needs and profile
- ensure that the email address that you have provided us is still operational
- determine whether emails that we send to you are received by you
- update a request that you make to us to unsubscribe from a publication that we send to you
- review the effectiveness and relevance of our emails to you by collecting other statistical information
Access to your personal data
We will handle requests for access to your personal data in accordance with the Ordinance. We encourage all requests for access to your personal data to be directed to the Privacy Officer by email or by writing to the address below.
We will deal with all requests for access to personal data as quickly as possible. Requests for a large amount of information, or information which is not currently in use, may require further time before a response can be given. In some cases, consistent with the Ordinance, we may refuse to give you access to personal data we hold about you. This includes circumstances stipulated in Part VIII Exemptions of the Ordinance on grounds of legal professional privilege and crime.
If we refuse to give you access we will provide you with reasons for our refusal where required by the Ordinance. Generally, if you request us to do so we will amend any personal data about you held by us which is inaccurate, incomplete or out of date. If we disagree with your view about the accuracy, completeness or currency of a record of your personal data held by us, and you ask us to associate with that record a statement that you have a contrary view, we will take reasonable steps to do so.
If you would like more information about the way we manage personal data that we hold about you, or are concerned that we may have breached your privacy and wish to make a complaint, please contact us by either:
- Attention "Privacy Officer" Level 18, 333 Collins St Melbourne 3000 VIC; or
- Fax (03) 9629 8488]
[Can consider stating what you do to ensure the security of personal data collected.]
[Can consider stating that the personal data no longer necessary for the fulfillment of the above purposes of use will not be kept and will be erased.]